BY-LAWS

INDEPENDENCE CHAPTER
OF
BLACKS IN GOVERNMENT (BIG)

ARTICLE 1

NAME

Section 1. The name of this organization shall be the Independence Chapter of Blacks in Government (BIG). It shall be non-profit and governed by the National Constitution of Blacks In Government, Inc. (BIG), Chapter By-Laws and Roberts Rules of Order.

Section 2. The seal of the organization shall be in the form of two concentric circles and shall bear the words "Blacks in Government" inscribed in the space between the inner and outer circles and/or the letters BIG inscribed in the space inside the inner circle.

ARTICLE II

GOALS AND OBJECTIVES

BIG functions as an employee support group, an advocacy group and a resource group for Black civil servants. Its goals are:

Section 1. To be an advocate of equal opportunity for Blacks in government.

Section 2. To eliminate practices of racism and racial discrimination against Blacks in government.

Section 3. To promote professionalism among Blacks in government.

Section 4. To enhance the promotion of ethnic pride and socioeconomic, civic and cultural programs and fellowship which will serve to bind Blacks in government.

Section 5. To develop programs to promote, to provide and to enhance educational opportunities for Blacks in government.

Section 6. To establish a mechanism for the compilation, synthesis, dissemination and coordination of information for Blacks in Government (BIG), thereby continually upgrading communications among Black employees across government with the objectives of attaining strength through shared knowledge and organizational unity.

Section 7. To provide a nonpartisan platform on major issues of local and national significance so that our members may better know and express their individual minds on matters which may affect them.

Section 8. To expand the concept and objectives of Blacks in Government (BIG), throughout the Chapters' geographic area; to provide maximum impact of the benefits derived from the pursuit of these goals and objectives.

ARTICLE III

ORGANIZATIONAL STRUCTURE

Section 1. The geographic area of this Chapter shall consist of Dfense Supply Center Philadelphia (DSCP) and its surrounding community.

Section 2. The Chapter organization shall consist of persons regardless of race, creed, color, national origin, religion, age, sex, political affiliation, marital status or handicapped condition who have met the membership requirements prescribed herein.

Section 3. Officers - The Chapter officers shall be elected by and from the members in good financial standing.

A. The elected officers shall include but not be limited to the President, Vice-President, Secretary and Treasurer.

B. The Executive Committee shall consist of the elected officers, standing committee chairs, the Parliamentarian and the Historian/Librarian.

Section 4. REGIONAL COUNCIL

A. This Chapter shall belong to the Region III Regional Council in accordance with the National constitution.

B. The representatives to the Regional Council shall consist of (3) financial members (Regular) elected from the Chapter.

Section 5. NATIONAL

A. This Chapter shall be a part of the national organization and participate in the national assemblies in accordance with the National Constitution.

B. This Chapter shall submit quarterly reports to the National Office in accordance with the National Constitution.

ARTICLE IV

MEMBERSHIP

Section 1. Individual Membership - Any person who is in accord with the philosophy, principles, policies and objectives of this Chapter, and agrees to adhere to the same, may become a member by paying the applicable annual membership fees, provided he or she is qualified as stated herein.

Section 2. Membership categories - There shall be three (3) categories of individual membership: Regular, Associate and Life. Other categories of membership may be established by the National Board of Directors. Individual membership in the organization at the national level is a requirement for local chapter membership.

A. Regular Membership

(1) Any employee or retiree of the federal, state or a local government who is in accord with the principles, policies and objectives of this Chapter, and who agrees to adhere to the same, may become a member by paying the applicable annual membership fees. Local membership fees shall be at a rate established by the membership.

(2) Regular members shall be accorded all privileges of membership.

(3) Any person who, at the time of being separated--without prejudice--from employment by the federal, state or local government, was a regular member in good standing is eligible for regular membership in this Chapter.

(4) Any person who, at the time of being separated--with prejudice--from employment by the federal, state or local government and such separation is grieved, and that person is a member in good standing, is eligible for continued regular membership in this Chapter until such grievance is resolved.

B. Associate Membership

(1) Any person who is in accord with the principles, policies, and objectives of this Chapter and who agrees to adhere to the same, may become an associate member of this Chapter with the consent of the Executive Committee and by paying the applicable annual membership fees. Local membership fees shall be at a rate established by the membership.

(2) Such members shall be accorded all rights and privileges of membership except those of voting and holding elective offices.

C. Life Memberships

(1) Any person who is in accord with the principles, policies and objectives of this organization and who agrees to adhere to the same, may become a life member of this organization with the consent of the National Board of Directors and by paying the life membership fee.

(2) Such members shall be accorded all rights and privileges of membership except that only those who also are qualified as Regular members shall be eligible to vote or hold elective office.

ARTICLE V

OFFICERS AND DUTIES

Section 1. The officers of this organization shall be President, Vice President, Secretary, Treasurer, Parliamentarian and Historian/Librarian. The Parliamentarian and Historian/Librarian shall be appointed by the President.

Section 2. President: The President shall serve as Chair of the Executive Committee and shall be an ex-officio member of all committees except the Nominating and Election Committees. In addition, the President shall guide; shall appoint chairpersons of special committees, subject to the approval of the Executive Committee; shall sign, interpret and guide the implementation of policies which have been approved by the Executive Committee; shall recommend to the Executive Committee, changes in policies and procedures; shall countersign with the Treasurer checks drawn on the organization's treasury after said monies have been voted out and vouchers submitted; shall assure that all vacancies on committees are filled as they occur and should an office become vacant take constitutional steps to fill same; shall appoint a Parliamentarian and a Historian/Librarian; shall perform such functions and exercise such other authorities as may be voted by the Executive Committee and/or the general membership.

Section 3. Vice President: The Vice President shall perform all of the duties and functions of the President in the absence or in the event of disability of the President. During such a period, the Vice-President shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall assist the President in the performance of duties and shall perform such other duties as may be assigned him/her by the President. The Vice President shall be an ex-officio member of the membership committee.

Section 4. Treasurer: The Treasurer shall be the Chief Financial Officer of the organization; shall maintain bookkeeping records of all financial transactions; shall receive and bank all monies of the organization; shall counter-sign with the President or Vice President all checks for the disbursement of organizational funds; shall provide financial statements as often as required but at least quarterly to the Executive Committee. In addition, shall annually make a full written financial report for each fiscal year to be presented at the lst general membership meeting of the following year; may be bonded and the cost of bond shall be paid by the organization; shall provide complete and written financial reports at the monthly membership meetings; shall be responsible for final preparation of the Annual Budget. The Treasurer shall turn over to the Librarian all financial records at the end of each fiscal year. The Treasurer's books shall be subject to annual audits. The Treasurer shall be an ex-officio member of the Budget/Finance Committee.

Section 5. Secretary: The Secretary shall keep accurate minutes of all meetings which will be open to the inspection of members at a reasonable time and place; shall give notice of all meetings, and will perform such duties as pertain to this office, including those assigned by the President or by the Executive Committee; shall be responsible for circulating a sign-in sheet at each meeting; shall be responsible to keep a record of attendance at each meeting, shall turn over to the librarian, all written records at the end of each fiscal year.

Section 6. Parliamentarian (Appointed): The Parliamentarian shall give parliamentary advice as necessary and upon request at meetings. The Parliamentarian shall serve as principal advisor to the President and shall ensure that meetings follow proceedings as outlined in the by-laws and /or Robert's Rules of Order.

Section 7. Historian/Librarian (Appointed): The Historian/Librarian shall prepare a written account of the organization's activities which, when approved by the Executive Committee, shall become a permanent part of the organization's official history. The Historian/Librarian shall turn over to the President, any collection of books or other written or printed matter relating to the organization which will become part of the Chapter's Official Library/Files.

ARTICLE VI

COMMITTEES AND DUTIES

Section 1. The Executive Committee shall be made up of all elected officers, the chairs of standing committees, and the Parliamentarian. The Executive Committee shall exercise general control over all program and budget activities and actions of, receive and review reports of, and receive and pass on matters brought to its attention by the President. The Executive Committee shall implement the programs of the Chapter. The Executive Committee shall transact routine business between meetings of the Chapter and act in emergency situations.

Section 2. Standing Committees' roles are advisory and reports and recommendations generated shall be submitted to the Executive Committee for presentation to the membership for approval. The Standing Committees shall be as follows:

(a) Budget and Finance
(b) Program and Planning
(c) Membership

A. Budget/Finance Committee - The Budget Committee shall be responsible for the financial accountability of the Chapter. This committee shall be responsible for, but not be limited to, determining the cost of the Chapter's programs and reporting to the general membership, the feasibility of implementing these programs.

B. Program/Planning Committee - The Program/Planning Committee shall be responsible for development and implementation of the necessary programs and requirements to fulfill the purpose and objectives of the Chapter. This committee shall be responsible for training and assistance in those areas critical to the well being of Black government employees. All programs pursued by this committee and certified feasible by the Finance/Budget Committee shall be presented by the Executive Committee for approval by General Membership.

C. Membership Committee - The Membership Committee shall be responsible for developing and implementing programs for membership drives, directed at recruiting employees at all levels of government, receiving and screening applications and any other functions deemed necessary by the Chapter or Executive Committee.

D. Special Committees - Special committees shall be established at the discretion of the President with the approval of the Chapter to meet local and/or national organization objectives, lending themselves to a Special Ad Hoc Committee Structure.

E. Nominating Committee - The Nominating Committee shall consist of five (5) members elected annually to prepare a slate of Nominees for the appropriate positions. Election of the Nominating Committee shall be by nominations from the floor and open balloting The Chairperson shall be elected by the members of the Nominating Committee.

F. Election Committee - The Election Committee shall consist of three (3) members appointed annually to supervise the election. This will include the establishment of appropriate machinery, provisions and procedures for conducting any election in accordance with these by-laws. The Chairperson shall be elected by the members of the Election Committee.

Section 3. Appointments - The President shall appoint all standing committee chairs, special positions and special committees. In no case will the term of 'an appointment extend beyond the term of the appointing authority.

A...Chairpersons of established committees shall have the authority to establish subcommittees and make appointments within their committee for the purpose of conducting committee business.

B. All standing committee members shall be selected from the general membership by the President.

C. The President may recall or be directed to recall, by majority vote of the Chapter, any chairperson. Upon such recall, the President shall appoint a new chairperson.

ARTICLE VII

MEETINGS AND QUORUMS

Section 1. Monthly meetings shall be on the First Wednesday of each month and the succeeding Wednesday if the 1st Wednesday falls on a holiday. Meeting dates may be changed or postponed by majority vote of the Executive Committee.

Section 2. Special meetings shall by called by the President or upon request to the President by a simple majority of the Executive Committee or 1/4 of the regular members, provided a sincere documented attempt to contact all the members was made.

Section 3. Annual National Conference - A minimum of two (2) delegates from this chapter shall attend the National Conference. The President is an automatic delegate. All other delegates shall be determined by a majority vote. All regular members are eligible to run for the delegate position(s) according to the following scale:

Chapter Membership______ Number of Delegates
1-25 ____________2
26-50 ____________4
51-75 ____________6
76-100 ____________8
101-300 ____________16
301-500 ____________32
Over 500 ___________ 40

Each delegate must have attended at least four (4) Chapter monthly meetings during the same year of the Annual National Conference and be in good financial standing. Delegates shall vote on all matters to be decided at the Annual National Conferences including the election of National Officers and the Board of Directors.

Section 4. Executive Committee Meetings - Executive Committee meetings shall be held at least monthly and at such other times as the committee or President may choose. Special meetings may be called by the President or upon request to the President by at least two (2) Executive Committee members with at least one day's notice, provided a sincere documented attempt to contact all the members was made.

Section 5. Regional Council Meetings - This chapter shall be entitled to three (3) voting council members at the Regional Council meeting. The President is an automatic council member. All other council members will be elected to a one (1) year term, determined by a majority vote. All regular members are eligible to run for-Council member positions.

Section 6. Standing Committees - Standing committee meetings shall be held at such times and places as the committee determines. Committee Chairpersons shall inform the President, or in his/her absence, the Vice President, and Secretary of the time and place of their meetings. Special meetings may be called by the Chairpersons upon request to the chairpersons or at the request of two (2) members of any committee, provided a sincere documented attempt to contact all the members was made.

Section 7. Quorum - A quorum of the regular assembly shall consist of not less than 1/4 of the regular members. A quorum must be present before any issue is voted upon. If a quorum is present, the affirmative vote of the majority of members present at the meeting shall be the act of the members.

Section 8. A quorum of the Executive Committee shall be a simple majority of its members.

ARTICLE VIII

NOMINATIONS, ELECTION AND TENURE OF OFFICERS

Section 1. Nominations

A. All regular members in good standing shall be eligible to hold any-office providing that they have attended at least four (4) monthly meetings during the year.

B. Candidates shall be nominated for office by the Nominating Committee and/or in a general meeting of the regular membership.

C. The Nominating committee shall distribute a list of candidates for the office at least two (2) weeks prior to the election.

Section 2. Elections

A. The election of officers shall be held during the November meeting of each year.

B. Election of officers shall be by secret ballot.

C. Any candidate receiving a plurality of votes shall be declared the winner of said office.

Section 3. Tenure of Office

A. All officers shall take office on January 1 of the year following their election.

B. The term of office for all elected officers shall be 1 year.

C. Any office nay be declared vacant, for cause, upon recommendation of the Executive Committee and/or a two-thirds (2/3) vote of the regular members present at a meeting

ARTICLE IX

FINANCES

Section 1. The fiscal year shall be from 1 January to 31 December.

Section 2. Dues

A. Payment of Dues - Annual membership dues shall be the rate established by National BIG and payable on the anniversary date. Local dues shall be the rate established by this Chapter and paid annually.

B. Non-payment of Dues - A member who does not fully pay his/her dues within sixty (60) days after they become due shall be considered delinquent.

C." Delinquency - A member who is delinquent shall not be considered in good standing and may not vote.

Section 3. Disbursements

A. Finances of this Chapter are to be used solely for expenses involved in pursuing the goals and objectives of the organization.

B. The Chapter accounts shall have the name of the President, Vice-President, and Treasurer registered, with the requirements that two (2) signatures shall be necessary for all disbursement activities.

C. All financial liabilities incurred by this Chapter shall remain the responsibility of this Chapter. To insure this end, the Finance Committee shall have the responsibility of recommending when additional assessments are necessary to cover the cost of Chapter business that exceeds the treasury.

D. When and if this Chapter is dissolved, funds remaining after the settlement of all liabilities shall become the property of the Regional Council. If no Regional Council exists, the funds become the property of the National organization. If there is no National Organization, all funds and property shall be distributed to such tax exempt, non-profit organizations as may be selected by the members. The assets of the Chapter shall in no event be distributed to any of its members or officers.

ARTICLE X

INDEBTEDNESS

Section 1. This organization shall not be responsible for indebtedness or obligation by any of its officers or agents. The President shall be authorized to make single expenditures for obligations not exceeding twenty-five dollars ($25.00) up to a total of $200.00 for the fiscal year with prior approval of the Executive Committee. All expenditures should be controlled as approved budget items and/or expenditures authorized by the Executive Committee.

ARTICLE XI

FISCAL YEAR AND AUDIT

Section 1. Fiscal Year - The fiscal and business year of the organization shall begin 1 January and end 31 December.

Section 2. Audit

A. The Chapter's financial records shall be audited at the end of each fiscal year and/or at the request of the Executive Committee and/or the request of the regular membership.

B. A committee shall conduct the annual audit. This may be an audit committee selected by the President or a special committee.

C. The full written audit report with all supporting documentation shall be furnished to the President and members upon completion of the audit at the March general membership meeting.

ARTICLE XII

PARLIAMENTARY AUTHORITY

Section 1. The rules contained in Roberts Rules of Order, revised, will govern the Chapter in all cases where administrative procedures are not consistent with the by-laws.

ARTICLE XIII

AMENDMENTS

Section 1. These by-laws may be amended, altered or repealed at any regular or special meeting by two-thirds (2/3) affirmative vote of the members who are present and eligible to vote, provided the quorum requirements of Article VII are adhered to and that such proposed changes are submitted in writing to all members of record at least thirty (30) days in advance. Any amendments acted upon become effective immediately.

ARTICLE XIV

RATIFICATION

These by-laws became effective upon ratification by a two-thirds (2/3) majority of the members present and eligible to vote at the July 1, 1998 meeting of the Independence Chapter of Blacks in Government (BIG) called expressly for that purpose held in the city of Philadelphia Pa.

(This ratification supersedes the previous Constitution and Bylaws)

CHARTER OFFICERS

PRESIDENT

VICE PRESIDENT

SECRETARY

TREASURER

----------------------
EFFECTIVE DATE