MEMORANDUM

 DATE: January 14, 2014

TO:  Chapter Presidents and Regional Council Presidents

THRU: Honorable Ms. Darlene H. Young, National President

FROM: Ms. Norma J. Samuel, National Assistant Treasurer

SUBJECT: CY 2013 Chapter and Regional Council Financial Reporting

 Ref:  Request for Calendar Year 2013 Financial Reports and Certification, and IRS Electronic Filing Requirements Form 990 (e-Postcard) – Due Date March 31, 2014.

 The annual BIG Financial Report for the year ended December 31, 2013 is now due. The report is inclusive of the following documents listed below (click links):


These documents are essential to the maintenance of Blacks In Government’s 501(c)(3) non-profit exempt status.  Please complete all five (5) items and forward them to the National Office postmarked no later than March 31, 2013. These financial documents should be sent to:

Blacks In Government
Attn: Ms. Norma Samuel, Assistant Treasurer, Ref. 990
3005 Georgia Avenue, NW
Washington, DC 20001

Procedure for submitting financial  reports and instructions for preparing the reports are attached. Click this link for the (1) authorization for IRS group return, (2) certification, and (3) financial institution information sheet, and (4) These forms and instructions will also be posted on the BIG website at www.bignet.org for your convenience. 

It is imperative that all BIG chapters and regional councils adhere to the annual financial reporting requirements of the Blacks In Government National Constitution, as administered by the National Board of Directors, and the Internal Revenue Service. Failure to adhere to the established financial reporting requirements will result in chapter/council suspension, and possible revocation of your chapter’s charter.  Note: Always retain a copy for your records. 

IRS Required Reports 

Under the Pension Protection Act of 2006, our chapters and regional councils whose gross receipts are normally $50,000 or less must file Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations Not Required to File Form 990 or 990-E, unless they choose to file a complete IRS form 990 or Form 990-EZ instead.  Please be advised that the BIG financial reporting requirements are in addition to the IRS regulation.   Therefore, you are now required to submit a copy of the IRS acceptance email for your chapter/region along with the BIG forms to the National Office.

For chapters/regions whose gross receipts for calendar year 2013 were more than $50,000, you must file the IRS Form 900 or 990-EZ directly with the Internal Revenue Service, and provide a copy to the National Office, Attn: National Assistant Treasurer.

To view the 2013 Form 990 or 990EZ and instructions, please go to: 

http://www.irs.gov/pub/irs-pdf/f990ez.pdf
http://www.irs.gov/pub/irs-pdf/f990.pdf 

Questions and/or request for assistance should be directed to Ms. Norma Samuel at 301.292.2684 or email NormaSamuel3005@gmail.com or Lenora Grable-Grant at 845.938.2418 or email at Lenora.Grable.Grant@bignet.org.

cc:

National Board of Directors
National Executive Committee